Create long lasting memories with The Trip Trotter.
Fiduciary Statement
our promise
Notice. When we collect your personal information, we’ll give you timely and appropriate notice describing what personal information we’re collecting, how we’ll use it, and the types of third parties with whom we may share it.
Choice. We’ll give you choices about the ways we use and share your personal information, and we’ll respect the choices you make.
Relevance. We’ll collect only as much personal information as we need for specific, identified purposes, and we won’t use it for other purposes without obtaining your consent.
Retention. We’ll keep your personal information only as long as we need it for the purposes for which we collected it, or as permitted by law.
Accuracy. We’ll take appropriate steps to make sure the personal information in our records is accurate.
Security. We’ll take appropriate physical, technical, and organizational measures to protect your personal information from loss, misuse, unauthorized access or disclosure, alteration, and destruction.
Sharing. Except as described in this Policy, we won’t share your personal information with third parties without your consent.
International Transfer. If we transfer your personal information to another country, we’ll take appropriate measures to protect your privacy and the personal information we transfer.
Scope of this Policy
This Privacy Policy (“Policy”) describes how we protect your privacy when you use our Web site (“Site(s)”) or use our services. This Policy may be supplemented or amended from time to time by privacy notices (“Privacy Notice(s)”) provided at the time we collect your personal information. For example, certain pages of our Sites may contain Privacy Notices providing details about the personal information we collect on those pages, why we need that information, and choices you may have about the ways we use that information. In other cases, specific Privacy Notices may be required to comply with the privacy laws of some countries. Our Privacy Notices are part of this Policy.
Your Consent to This Policy
This Policy is part of the Terms and Conditions of the Trip Trotter, Inc. Using our Sites or services, you are expressly agreeing to our Terms and Conditions, including the terms of this Policy.
what is “personal information”?
As used in this Policy, the term “personal information” means information that identifies you personally, either alone or in combination with other information available to us.
what personal information do we collect about you?
When we begin working with you, we’ll ask for your name, address, e-mail address, phone number and credit-card number, which we need to secure your planning fee. We’ll save that number to facilitate future reservations for your travel agent to make purchases requested on your behalf. Through out the planning process, we may ask more tour-specific questions. The sharing of this information to travel agencies is only used for requested services and not for any other purpose.
how can you access and update your personal information?
To access your personal information for the purpose of updating it or correcting inaccuracies, contact your travel agent.
If you have additional questions regarding your personal information, please contact us. We will respond promptly within the time limits established by applicable law. For your protection, we may ask you for additional information to verify your identity. In most cases, we will provide the access you request and correct or delete any inaccurate information you discover. In some cases, however, we may limit or deny your request if the law permits or requires us to do so.
What steps do we take to make sure your personal information is accurate?
You may update or correct key information relating to your account at any time by visiting your online profile or contacting us. In addition, from time to time, we may invite you to review and update key information relating to your account. We may also try to ensure that our customer addresses remain current by checking them against national change-of-address lists that postal services make available.
We take appropriate security measures to protect your personal information from unauthorized alteration. If you become aware that any of the personal information in our records is inaccurate or has been altered, please contact us.
how do we use your personal information?
Out of respect for your privacy, we present the option not to receive these types of communications. You can unsubscribe at anytime.
We use your personal information to make your travel reservations; to provide your requested travel-related services; to process your payment; to maintain your online account; to communicate with you regarding your account and future travel with us; to customize the content and layout of this Site to match your needs, interests, and preferences; and to learn more about the your needs and wishes to improve this Site and other aspects of our services.
If you choose not to receive any promotional communications from us, we will not send you purely promotional messages. We may still contact you for administrative purposes, such as confirming a transaction you’ve made, informing you of your account status, or inviting you to reconsider your privacy preferences. To no longer receive any communications from us, you will need to close any accounts with us. To close your personal account, please your travel counselor to request deletion of your personal accounts.
how long do we keep your personal information?
We keep your personal information for as long as we need it for the purposes for which it was collected, or to which you have consented, or as permitted by applicable law.
do we share your information with other companies?
Depending on your privacy preferences, we may share your personal information in the ways described below:
Third-Party Service Providers. We may share your personal information with companies and organizations that perform services on our behalf. Our third-party service providers are only authorized to use your personal information to perform services on our behalf and are required to protect the confidentiality of your personal information. We do not share, sell, rent or trade personal information with third parties for their promotional purposes.
Third-Party Marketing Partners. If you have given us permission to do so, we may share your personal information with third parties who will use the information to send you information and offers that they believe will be of interest to you.
Refer-a-Friend. Occasionally we will include a “refer-a-friend” feature in our promotions where we will ask you for your friend’s name and e-mail address. We will automatically send your friend a one-time e-mail inviting your friend to visit the Site.
Sweepstakes. Occasionally, we’ll feature sweepstakes offers on our Web sites. If you enter these sweepstakes, The Trip Trotter or our suppliers will hold your registration information. If you win the sweepstakes, we may provide your registration information to a sweepstakes partner company for the purpose of providing you your prize.
Law Enforcement. There are other, limited circumstances in which we or the companies with which we share your personal information may share or transfer your personal information to unrelated third parties. For example, we may provide personal information to a third party when we believe it is necessary to prevent or investigate a possible crime, such as fraud or identity theft; to comply with a court order or subpoena; to comply with a legal requirement; to protect your vital interests; or in connection with a sale, purchase, merger, reorganization, financing, liquidation, dissolution, or similar event. When we disclose information under these or similar circumstances, we’ll take appropriate steps to limit use and protect the confidentiality of your personal information.
does our site use spyware?
Our Site does not use spyware. The term “spyware” refers to a software program that, when installed on your computer, changes settings, displays advertising, or tracks your Internet behavior and reports information back to a central database. Spyware is usually installed on your computer without your knowledge and can be very difficult to remove.
do we transfer your personal information outside your country of residence?
The Trip Trotters is a U.S. corporation. This Site may be hosted on Web servers located in the United States or other countries. Our data and call centers are located in the United States, although we may at times use supplemental facilities located outside of these countries. We share the personal information we collect with third-party service providers, our Partners, and others around the world as described in this Policy.
When we transfer your personal information to another country, we’ll take appropriate measures to protect your privacy and personal information. In addition, no matter where we transfer your personal information, it will remain subject to the terms of this Policy and your privacy preferences.
You should know that different countries have different data-protection laws, some of which provide more protection than others. By using this Site and participating in this Program, you are consenting to the transfer of your personal information to any country in the world, but only in accordance with the terms of this Policy.
how do we enforce our privacy promise
We communicate our privacy promises to our employees and train employees handling member information on their roles and responsibilities in protecting your privacy. We regularly assess the privacy and security practices of our Web sites, databases, and other member-information systems to identify ways we can improve our data practices. This privacy statement covers the Web site www.thetriptrotter.com
how do we make notification of changes to this policy?
We reserve the right, at our discretion, to change, modify, add, or remove portions of this Policy at any time. The level of notice we’ll provide when we change this Policy will depend on the nature of the change. In any event, changes to this Policy may affect our use of personal information that you provided us prior to the effective date of the changes.
Minor Changes. If we make only minor changes to this Policy, we’ll replace this Policy with the new Policy and change the “effective” date at the top of this Policy. We will also provide a notice at the top of this Policy for at least 30 days after the new effective date. Your continued participation in the Program or use of this Site following a minor change to this Policy will indicate your acceptance of the revised Policy. Minor changes include, for example, changes to our contact information.
Material Changes. We’ll notify you of any material changes to this Policy by sending you a notice by e-mail at the last e-mail address you provided us. Our notice may include a link or direct you to visit this Site to review the revised Policy. We’ll also provide a notice at the top of the revised Policy for at least 30 days after the new effective date and highlight the changes in the Policy so that you can locate them easily. Material changes to this Policy will be effective as of the effective date included in the notice to you or, if no effective date is included, 30 calendar days after we send the notice to you at the last e-mail address you provided us. If the last e-mail address you provided us is not valid or current, or if for any other reason is not capable of delivering to you the notice described above, our mailing of the notice to your last e-mail address will nonetheless constitute effective notice of the changes described in the notice. You expressly agree that communication of material changes as described above will be sufficient notice of material changes to this Policy and you agree to assume responsibility for reviewing the modified Policy. Your continued participation in the Program following such notice will indicate your acceptance of the revised Policy. If you don’t agree to the changes in our Policy, you must notify us prior to the effective date of the changes that you wish to deactivate your account with us.